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PROCEDURES FOR REGISTRATION OF INTERNATIONAL NON GOVERNMENTAL ORGANIZATIONS/INGOS

IMPORTANT NOTICE TO CONSIDER FOR THE INGOS RENEWING ONE YEAR & MORE THAN 0NE YEAR REGISTRATION (THIS IS APPLIED TO ALL REGISTERED INGOS)

1. Each registered INGO is requested to respect the registration period starting from July to September of each financial Year.

2. Renewal of INGO registration should be done in 30 days before the expiration date of the existing Certificate. (From 1st July- 30th August)

3. All INGO shall submit the following annually to the DGIE Head Quarters Kacyiru:

a) To submit proof of submission of annual report and action Plan to the District of operation (action plan at the district is submitted via e-mail of Immigration officer at the respective District of operation).

b) Submission of the annual report and action plan to central (DGIE Head office Kacyiru in INGO Division Office).

c) INGO registration renewal should be done in 30 days before the expiration date of the existing Certificate. (From 1st July- 30th August).

d) Each registered INGO is requested to update the list of Personnel and INGO assets in case of any change to the previous submitted in registration application.

REQUIREMENTS FOR REGISTRATION RENEWED

1. Application Letter addressed to the Director General of Immigration and Emigration.

2.Annual activity report done according to the format of the application Form at the central level and for July -June Fiscal year

3. Annual Action plan for fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

4. Signed proof of funding/or a commitment letter from the donor or INGO international head office.

5. Detailed Annual Budget for July-June Fiscal year (administrative and developmental budget).

6. Recommendation letter or a Valid Memorandum of Understanding from the partnering line Ministry.

7. Proof of submission of annual activity report of the previous year and action plan of the next July-June fiscal year to the respective districts of operation. This is prepared using the Application form at the District level

8. Organizational structure of the INGO in Rwanda.

REQUIREMENTS FOR MORE THAN ONE YEAR UP TO 5 YEARS

1. Application Letter addressed to the Director General of Immigration and Emigration

2. Strategic plan of activities for more than one year, showing its budget execution and performance indicators endorsed by the Line Ministry.

3. Annual Action plan for fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

4. Detailed Annual Budget for July-June Fiscal year (administrative and developmental budget)

5. Signed proof from donor funding the INGO or a commitment letter from the the head office of the INGO.

6. Recommendation letter or MOU covering for the applied period Consider law Nº05/2012 OF 17/02/2012 article 18 paragraph 3(to carry out funds transfer through financial institutions legally operating in Rwanda).

INGOS WITH CERTIFICATE FOR MORE THAN ONE YEAR WILL ANNUALLY SUBMIT THE FOLLOWING:

1. A letter addressed to the Director General of Immigration and Emigration indicating the extension.

2. Annual activity report of the previous fiscal year and the Action plan for the next fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

3. Detailed Annual Budget for July-June Fiscal year (administrative and developmental budget).

4. Proof of submission of the INGO harmonized action plan with DDP (District Development Plan). Each registered INGO either with one year or more than one year registration certificate is subject to annual reporting or requirements as mentioned on the DGIE/Website according to its status.

5. Update the list of Personnel and INGO and assets in case any change to the previous submitted registration application.

6. Each registered INGO is requested to respect the registration period starting from July to September of each year.

7. INGOs with certificate for more than one year are requested to respect the registration period starting from July to September of each year.